RAF JPA Rollout
Join Date: Jun 2001
Location: Too far North - hardly a RAF base that isn't these days...
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Tax code is simply a 3 figure indication of one's personal allowance, thus 503 means one doesn't pay tax on the first £5035 earned per annum. 493 was the tax code until April 5th '06.
Join Date: Feb 2006
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Originally Posted by ExJAFAD
Possibly but surely all personell shouldnt have the same ie lower ranks to higher ranks.
Also this form http://www.hmrc.gov.uk/forms/p7x.pdf says that the emergency code is 503L
Confused???????????????
Also this form http://www.hmrc.gov.uk/forms/p7x.pdf says that the emergency code is 503L
Confused???????????????
Rant over
Join Date: Oct 2005
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Advance of rates
Just when I thought it could not get any worse... I tried to get an advance for going away in a few weeks. The JPA people say that advances are not given out any more. It will be paid on the last day you are away! The very kind girl said that I could "lie" and say that I was away for the week before to gain access to the cash, but that is not a very Officer-like thing to do (but neither was it very Officer-like for the f
ker that bought into this system!
ker that bought into this system!
Join Date: Sep 2005
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StickMonkey
I can assure you Advances are still available. She does not know what she is talking about. Speak to your HR person; by the way - does anyone know if there is any comment/complaint line?
I can assure you Advances are still available. She does not know what she is talking about. Speak to your HR person; by the way - does anyone know if there is any comment/complaint line?
Join Date: Jun 2002
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I also have a problem with an advance. I am going away on det next week and have been refused an advance 4 times (although I AM entitled to it - nothing dodgy going on!). Boss has spoken to OC admin, but he is powerless in the face of JPA. Here's the real fly in the ointment...I CAN'T afford to go on the det without the advance (a 4 figure sum). JPA helpdesk were completely clueless, but did suggest I might have to take out a loan!!!! and claim it back later. If I do have to take out a loan so I can survive on a det I have been ordered to go on, the loan application will be copied to the command chain up to CAS, and to every newspaper editor in the country. Question is, can I refuse to go if no advance is forthcoming(and it looks likely I won't see a penny before I go)?
Join Date: Jun 2001
Location: Too far North - hardly a RAF base that isn't these days...
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Can you not get an 'imprest' issue, work on capped actuals, and submit receipts/excess cash on your return? For all its faults that's the system we use at Waddo and it works quite well.
Join Date: Sep 2000
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stickmonkeytamer and ethereal entity
Although I didn't have time to read it myself, there is some guidance on advances of expenses on the Marham home page that is accessible on the Intranet. If the cash doesn't arrive, simply don't go I dare ya!
I have always had a problem with the idea that advances can only be paid up to 80% of the total value. This 'Command Guidance' may be OK if the total is only a few quid, but when it gets into 4 figures it's simply not reasonable. Personally, I don't have any faith in JPA; I have so far submitted one clam for a total of <£14, which has caused a system violation (I claimed for a London Underground ticket to get from Kings X to MoD and back for £6), and was told off this morning for failing to report to the auditor (which I now know to be the Chief Clerk) to have my claim and receipts audited. What an absolute load of bolleaux.
STH
Although I didn't have time to read it myself, there is some guidance on advances of expenses on the Marham home page that is accessible on the Intranet. If the cash doesn't arrive, simply don't go I dare ya!
I have always had a problem with the idea that advances can only be paid up to 80% of the total value. This 'Command Guidance' may be OK if the total is only a few quid, but when it gets into 4 figures it's simply not reasonable. Personally, I don't have any faith in JPA; I have so far submitted one clam for a total of <£14, which has caused a system violation (I claimed for a London Underground ticket to get from Kings X to MoD and back for £6), and was told off this morning for failing to report to the auditor (which I now know to be the Chief Clerk) to have my claim and receipts audited. What an absolute load of bolleaux.
STH
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Originally Posted by ethereal entity
I also have a problem with an advance. I am going away on det next week and have been refused an advance 4 times (although I AM entitled to it - nothing dodgy going on!). Boss has spoken to OC admin, but he is powerless in the face of JPA. Here's the real fly in the ointment...I CAN'T afford to go on the det without the advance (a 4 figure sum). JPA helpdesk were completely clueless, but did suggest I might have to take out a loan!!!! and claim it back later. If I do have to take out a loan so I can survive on a det I have been ordered to go on, the loan application will be copied to the command chain up to CAS, and to every newspaper editor in the country. Question is, can I refuse to go if no advance is forthcoming(and it looks likely I won't see a penny before I go)?
Join Date: May 2006
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May's Pay
So how did this month's pay run go? Have you all been paid correctly, got your flight pay and all your allowances?
The matelots and pongos need to know if JPA is doing the business
The matelots and pongos need to know if JPA is doing the business
Join Date: Jan 2001
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Advances
ethereal entity,
We've been told that there is new guidance on advances, whether its a workround which has now been sanctioned or we were all given wrong info in the first place, pass. Please note 'told', I've yet to see the paperwork myself.
Put in a single claim, dated for when you need the money in the account. As happened with my guys, everything gets paid on the last day of your 'Date expense occurred', which is .
You would have thought that changing the payment date to the first day of 'expense occurred' wouldn't be too difficult & a tad more logical but what do I know.
We've been told that there is new guidance on advances, whether its a workround which has now been sanctioned or we were all given wrong info in the first place, pass. Please note 'told', I've yet to see the paperwork myself.
Put in a single claim, dated for when you need the money in the account. As happened with my guys, everything gets paid on the last day of your 'Date expense occurred', which is
.You would have thought that changing the payment date to the first day of 'expense occurred' wouldn't be too difficult & a tad more logical but what do I know.
Join Date: Aug 2005
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Johnny foreigner and East of Dover!
I recently braved submitting an expense claim on JPA - only to find that it doesn't recognise the sovereign state of Jordan, let alone the capital Amman. The helpful JPAC person did suggest 'Oman' or 'Ajman', but apart from the fact that neither of these locations use the same currency (the gulf dinar is still a GCC pipedream), I would be uttering a document to obtain a pecuniary advantage (= Fraud). I had already spent over an hour with my JPA POC at my parenting station, who was equally flummoxed. It is a reasonably susbstantial claim paid in cash and credit cards, which I would like back! The SR remains unanswered.
Oh, and by the way, my location on JPA is wrong, posting me to a spurious location based on a spurious ERS noticed of 9 months ago, resulting in FIA and RRA being held back, even though I live and work in town. Apparently my desk officer has to post me back into town (sorry, assign me), skewing the junior rotational list with the army (ha ha!).
Oh, and by the way, my location on JPA is wrong, posting me to a spurious location based on a spurious ERS noticed of 9 months ago, resulting in FIA and RRA being held back, even though I live and work in town. Apparently my desk officer has to post me back into town (sorry, assign me), skewing the junior rotational list with the army (ha ha!).
Last edited by Cumbrian Fell; 31st May 2006 at 08:42.
How on earth can anyone be expected to understand such utter administrivial nonsense? That sounds like pure Sir Humphrey Appleby Ministry of Administrative Affairs bolleaux.....
It's all sooo much easier in the real world!
It's all sooo much easier in the real world!
Join Date: Jun 2005
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Oh great!!!
The JPAC helpine has shut down... Got the old 'due to unforeseen circumstances' excuse.
Right powers that be and anybody else of any importance that may be reading... I am short of money from the past two pay packets and due to moving houses under my own steam in April (timing unfortunate but I was too busy to think that JPA could get things quite so wrong) my outgoings have been horrendous. Because you have messed up my pay twice I am going to have to borrow some money...possibly off my parents as that is the easiest option and cheaper (and they are retired and not exactly minted so shame on you) or maybe a bank.
All associated with the invention and rushed integration of JPA I say to you this...I am totally miserable and do not feel like doing my job much at the moment, even though, when I am getting paid I usually enjoy it.
On a lighter note I have this vision in my minds eye of a future advert for some finance company where Phil Tufnell strolls in to be informed by the girl talking to a customer that he is in the RAF, has'nt been paid for months and just wants to pay his mortgage and get some Tesco action in...."Can You help him??" says Phil....
The JPAC helpine has shut down... Got the old 'due to unforeseen circumstances' excuse.
Right powers that be and anybody else of any importance that may be reading... I am short of money from the past two pay packets and due to moving houses under my own steam in April (timing unfortunate but I was too busy to think that JPA could get things quite so wrong) my outgoings have been horrendous. Because you have messed up my pay twice I am going to have to borrow some money...possibly off my parents as that is the easiest option and cheaper (and they are retired and not exactly minted so shame on you) or maybe a bank.
All associated with the invention and rushed integration of JPA I say to you this...I am totally miserable and do not feel like doing my job much at the moment, even though, when I am getting paid I usually enjoy it.
On a lighter note I have this vision in my minds eye of a future advert for some finance company where Phil Tufnell strolls in to be informed by the girl talking to a customer that he is in the RAF, has'nt been paid for months and just wants to pay his mortgage and get some Tesco action in...."Can You help him??" says Phil....
Join Date: May 2006
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Originally Posted by lippiatt
Hi
Working at a secret airbase in West London and have yet to receive May paper pay statement, received April OK.
Anyone else not got May pay statement?
Working at a secret airbase in West London and have yet to receive May paper pay statement, received April OK.
Anyone else not got May pay statement?
Join Date: Jan 2005
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It is the 2nd month in a row that I have not been paid any of money into my foreign bank account, with it all going to the UK. Its great to be working abroad for the RAF, you receive no salary and you cannot check anything, since you have no access to the JPA system, and you must hold for 10 minutes each time, on your international phone call to Glasgow!
Join Date: Oct 2005
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Originally Posted by Gweedo
Here's the latest on how to claim an advance on JPA:
Claiming an Advance
When claiming an Advance of Travel and Subsistence (T&S), the user must always use the ‘Advances’ option on ‘Creating a New Expense’. A refund (as opposed to an advance) cannot be claimed until after that expense has been incurred as users are legally required to show supporting paperwork (including receipts) where appropriate, if selected for audit. Disciplinary action may be taken against claimants who knowingly submit fraudulent claims for expenses that have not been incurred.
Claims for Advances of T&S should be submitted as a single claim for each separate duty regardless of the length of time that the duty is expected to last.
The JPA Expenses system has been reconfigured so that the ‘Date Expense Incurred’ can no longer be entered as a future date and must be entered as the date the advance has actually been submitted and NOT the date that the duty for which the advance is being claimed commences. ‘Anticipated End of Duty Date’ must be completed. Claimants are advised to include full details of all likely expenses in the justification box including the dates of travel. The sum total of these items should add up to the total advance claimed.
All claims for advances of T&S will be automatically sent to the appropriate authoriser for checking and approval prior to payment being made. JPA will display the following standard message on the confirmation screen:
"This Expense Report Contains Policy Violations. Use the warning icons to review. If necessary, return to the previous page to update an Expense line or to include a reason for the violation in the justification."
Some users are assuming that the advance amount exceeds an undefined limit and has been rejected or that they have entered something incorrectly. In fact, the advance has been accepted but because advances have no predefined limits they must be approved by the Unit Allowances Authoriser, who is responsible for ensuring that the claim for an advance is valid (i.e. the claimant is expected to incur expenses on an authorised journey iaw. JSP 752).
Recovering an Advance
Any future claims, regardless of the order in which they are submitted, will be subtracted from the balance of the advance until the total has been repaid. Any additional credits due will be paid as normal. If a claim is not submitted within 31 days of the Anticipated End of Duty Date, or if the total of all claims submitted is less than the amount of the advance, the balance will automatically be taken out of the claimant’s next pay.
However, if the individual submits ANY claim during the period in which they have an advance outstanding, the credits from this second claim will be used to offset the first advance AND the system will reset the recovery date of the advance to the day that this second expense claim is submitted. In short, full repayment of the remainder of the advance will be recovered via payroll.
Changing the Anticipated End of Duty Date
To change the end date if an individual is extended on duty, HR Admin will need to contact the JPAC EC and request the back office to action a change. A suggestion for how units submit this request is for the individual to request a further advance to cover them for the extended period using the manual JPAF016. When Unit HR Admin forwards the spreadsheet JPAF016A they annotate in the column titled ‘Additional Information (Unit HR Administrator to Check that Mandatory Information has been included)’ that they require the previous advance end date to be amended to show the same end date as this second advance. This only works if an individual submits a manual form. If this process is not used then Unit HR Admin will have to submit an iSupport request on behalf of the individual requesting amending action to change the end date
Claiming an Advance
When claiming an Advance of Travel and Subsistence (T&S), the user must always use the ‘Advances’ option on ‘Creating a New Expense’. A refund (as opposed to an advance) cannot be claimed until after that expense has been incurred as users are legally required to show supporting paperwork (including receipts) where appropriate, if selected for audit. Disciplinary action may be taken against claimants who knowingly submit fraudulent claims for expenses that have not been incurred.
Claims for Advances of T&S should be submitted as a single claim for each separate duty regardless of the length of time that the duty is expected to last.
The JPA Expenses system has been reconfigured so that the ‘Date Expense Incurred’ can no longer be entered as a future date and must be entered as the date the advance has actually been submitted and NOT the date that the duty for which the advance is being claimed commences. ‘Anticipated End of Duty Date’ must be completed. Claimants are advised to include full details of all likely expenses in the justification box including the dates of travel. The sum total of these items should add up to the total advance claimed.
All claims for advances of T&S will be automatically sent to the appropriate authoriser for checking and approval prior to payment being made. JPA will display the following standard message on the confirmation screen:
"This Expense Report Contains Policy Violations. Use the warning icons to review. If necessary, return to the previous page to update an Expense line or to include a reason for the violation in the justification."
Some users are assuming that the advance amount exceeds an undefined limit and has been rejected or that they have entered something incorrectly. In fact, the advance has been accepted but because advances have no predefined limits they must be approved by the Unit Allowances Authoriser, who is responsible for ensuring that the claim for an advance is valid (i.e. the claimant is expected to incur expenses on an authorised journey iaw. JSP 752).
Recovering an Advance
Any future claims, regardless of the order in which they are submitted, will be subtracted from the balance of the advance until the total has been repaid. Any additional credits due will be paid as normal. If a claim is not submitted within 31 days of the Anticipated End of Duty Date, or if the total of all claims submitted is less than the amount of the advance, the balance will automatically be taken out of the claimant’s next pay.
However, if the individual submits ANY claim during the period in which they have an advance outstanding, the credits from this second claim will be used to offset the first advance AND the system will reset the recovery date of the advance to the day that this second expense claim is submitted. In short, full repayment of the remainder of the advance will be recovered via payroll.
Changing the Anticipated End of Duty Date
To change the end date if an individual is extended on duty, HR Admin will need to contact the JPAC EC and request the back office to action a change. A suggestion for how units submit this request is for the individual to request a further advance to cover them for the extended period using the manual JPAF016. When Unit HR Admin forwards the spreadsheet JPAF016A they annotate in the column titled ‘Additional Information (Unit HR Administrator to Check that Mandatory Information has been included)’ that they require the previous advance end date to be amended to show the same end date as this second advance. This only works if an individual submits a manual form. If this process is not used then Unit HR Admin will have to submit an iSupport request on behalf of the individual requesting amending action to change the end date
Well, went to HR (PSF as was) today to have my £7.22 claim audited. Now it took an hour of my 10 hr working day, so that cost £15 to get to HR, discuss it and get back to my proper job. You could see that the guys in the HR dept are so cheesed off with JPA. I asked, 'so how do I know what to claim for in the future?' he replied with a wry grin 'you'll have to read the JSPs Sir.' I have barely enough time to read all the JSPs I have to to be current in my real job!!! It's obviously another way of reducing costs so we don't claim all we're entitled to....buggers!
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Originally Posted by SirToppamHat
I claimed for a London Underground ticket to get from Kings X to MoD and back for £6
STH
STH
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Make sure you are claiming your LOA.
Make sure you are claiming your LOA.
For the transport fleet guys here and anyone else concerned.
Make sure you are submitting your forms, JPA H001 to your HR staff for all night stops.
As LOA is no longer paid as part of your subsistence you need to claim.
Thankfully our HR admin person is switched on and all our guys have received their owed LOA payments in this months pay.
It means paperwork when you get back from route but its worth quite a few quid.
For the transport fleet guys here and anyone else concerned.
Make sure you are submitting your forms, JPA H001 to your HR staff for all night stops.
As LOA is no longer paid as part of your subsistence you need to claim.
Thankfully our HR admin person is switched on and all our guys have received their owed LOA payments in this months pay.
It means paperwork when you get back from route but its worth quite a few quid.