Problems with WORD; any experts?
Thread Starter
Problems with WORD; any experts?
Not sure if anyone has encountered the following problems or knows what to do about it?
I frequently have to make amendments to sections of an Ops manual. Although the original author of it, the pages I actually edit have been sent from our Publications department, and so are not the original files.
When, I start editing and adding sections, the document becomes unstable and grows to enormous size. e.g. a document I'm working on now of 32 pages has gone from 360 Kb to 27 Mb and when I tried to save it to a memory stick it became 103 Mb!
A solution I have found is to copy all the content and paste to a new document, but I can't see why the problem occurs in the first place, any clues?
The other thing that happens is that when I try to make words or paragraphs bold, the whole document reverses (main text bold, headings etc normal) and I have to click 'undo' to restore it to the intended result. Similarly with bullets; the whole document becomes bulleted until I undo the change and it goes how I wanted it to. Any ideas.
I'm using Word 2003 but have seen this problem in the past with Word 97 and XP.
Cheers
I frequently have to make amendments to sections of an Ops manual. Although the original author of it, the pages I actually edit have been sent from our Publications department, and so are not the original files.
When, I start editing and adding sections, the document becomes unstable and grows to enormous size. e.g. a document I'm working on now of 32 pages has gone from 360 Kb to 27 Mb and when I tried to save it to a memory stick it became 103 Mb!
A solution I have found is to copy all the content and paste to a new document, but I can't see why the problem occurs in the first place, any clues?
The other thing that happens is that when I try to make words or paragraphs bold, the whole document reverses (main text bold, headings etc normal) and I have to click 'undo' to restore it to the intended result. Similarly with bullets; the whole document becomes bulleted until I undo the change and it goes how I wanted it to. Any ideas.
I'm using Word 2003 but have seen this problem in the past with Word 97 and XP.
Cheers
swh mentions tracking changes - use the revieing toolbar and accept all changes.
As for the text changing - find out what style the text you're modifying is, then make sure the "Automatically update" tick box for the style is UNTICKED !
As for the text changing - find out what style the text you're modifying is, then make sure the "Automatically update" tick box for the style is UNTICKED !
May not be relevant, but if "fast saves" are enabled files can grow dramatically as all changes are saved rather than the finalised document.
Thread Starter
Thanks a lot guys; I'll just go and try to work out what it all means then implement it! Cheers
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... or once happy, just resave with a different file name [ File .... Save As]. This will dramatically decrease the file size. Then rename the original to something else, then rename the updated file to the original name. Voila.
