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36050100
20th May 2023, 21:56
If a (PPL) student decides to change schools, who should request that the Training Records be transferred to the new school, the Student, or the HoT of the new school?

Thanks in advance.

ahwalk01
20th May 2023, 22:40
Records, isn't that why there's a logbook

rarelyathome
20th May 2023, 23:21
Records, isn't that why there's a logbook

No. A logbook, while a legal document, is a personal record.

Whopity
21st May 2023, 00:50
The Training Records should always be retained by the school providing the training for the requisite period of time. When a student changes schools a certified copy of the records should be formally sent to the new school. Either the school or the student may initiate the request.

36050100
21st May 2023, 08:11
The Training Records should always be retained by the school providing the training for the requisite period of time. When a student changes schools a certified copy of the records should be formally sent to the new school. Either the school or the student may initiate the request.

Many thanks.

TheOddOne
22nd May 2023, 06:24
In a recent case, one of my students decided to go to another school. At the request of the HoT, I sent a copy of their training record, retaining the original. The student has come back to me. I now have a copy of the record of the training they did elsewhere, to add to the original I still retain. Thus there is a continuity of record.
The other school appear to keep their records on an Excel spreadsheet. I guess this is easier for tracking hours flown in the various categories, but I still like a paper record in a folder. I can then keep other items in the folder, such as a copy of their medical certificate, cross-country authorisations, approval to sit exams and the results etc. I also find it easier to share progress and any issues with the student.
When we are inspected by the DTO Licensing Standards Inspector from the CAA, one of the things they go through with a fine toothed comb is the state of our training records. Hopefully, they will find all is in order. They were really big on a record of students being ready to sit exams last time, signed off by the ground instructor.
TOO

BigEndBob
12th Jun 2023, 12:35
Something that should be done, flying school sign each page of student log books as they are filled in. Student could turn up with any old hours written in claiming previous school gone bust, records disappeared.

Whopity
13th Jun 2023, 12:19
flying school sign each page of student log books as they are filled in.There is no requirement for this however:AMC1 FCL.050 instruction time: a summary of all time logged by an applicant for a licence or rating as flight instruction, instrument flight instruction, instrument ground time, etc, may be logged if certified by the appropriately rated or authorised instructor from whom it was received;So if the FI has not endorsed it the NAA can refuse to accept it.