well, here is my opinion. I think him texting you at midnight was kinda unprofessional. you could have been sleeping and he could have woke you up. but..... I do think he could have called you in the morning. but 2 hours to plan a 2 hour trip should be more than plenty of time, especially if that doesnt include the prelight inspection of the plane.
my biggest question is...... a 2 hour workout?
what you doing? training for the worlds strongest man competition on ESPN???
seriously though, if your doing a flight career path, I would cut the workouts to 30 to 60 minutes. that is plenty enough time to be in optimal shape for a pilot (or anything else).