For UK schools the CAA Website includes this.
FCL Standards Document 38 Version 1.0
14 Training Records
14.1 The form of student training records is to be specified in the Training Manual and be acceptable to the CAA. The records are to include:
(a) Personal details of the student including Next of Kin contact details and details of the ICAO PPL held as a pre-requisite to enrol; FTOs should ask to see the actual licence held or a copy of it to ensure compliance before enrolment.
(b) A summary of any credit to which the student may be entitled.
(c) A cumulative record of lessons attended by subject or lessons missed in order to ensure each student meets the minimum hours requirement.
September 2006 Page 8 of 22 FCL Standards Document 38 Version 1.0
(d) Regular reports by subject on the students performance and progress. Students should be invited to sign each report to acknowledge its contents.
(e) Summary reports and the results of course based test papers and the theoretical knowledge examinations prescribed in JAR-FCL ie CAA examinations, including arrangements for remedial training after failed tests/examinations.
(f) A Course Completion Certificate; sample format at Annex F.
Annex F
JAR-FCL Theoretical Knowledge
COURSE COMPLETION CERTIFICATE
This is to certify that:
(Full Name):
UK CAA Reference No:
..
.
.
Completed the following JAA approved course(s) of Theoretical Knowledge:
.
.
with (FTO name):
.
.
between (date):
.. and (date):
.
Signature:
.
.
.
Name (block capitals):
.
.
Appointment - Head of Training / Chief Ground Instructor*
* delete as appropriate
Date:
..
.
Company stamp
Note - This certificate should be printed on official company letter headed notepaper.
September 2006 Page 21 of 22
But very few schools bother to issue them.