there will be no expenses for the club etc to be deducted from the £544,
It's a Thursday.
Are you saying that anybody employed by the Charity will be taking a days leave and paying their own expenses to attend?
Similarly, are you saying that NOBODY will be charging the charity for their time and expenses in representing VTTS on the day?
That seems a bit "above and beyond" to me...
If, as I suspect, it's treated a normal working day, the point made remains valid - the charity needs ideas to raise real money. From the outside it would be very easy to interpret this as the management fiddling whilst Rome burns.