Greetings
Is there anything wrong with the old system? Has there been an incident(s) where it has been shown that the old layout was a causal factor? If not, why are the 'admins' seeking to make changes? 'If it ain't broke, don't fix it!' which, if you are not use to colloquial English, means do not change something for the sake of making change.
Here, before we bring in a new procedure or new piece of quipment, we would write a Safety Case. A Safety Case is a formal argument that what you are doing, or about to do, is safe. As well as detailing the new procedure/equipment, it would also contain a Hazard Analysis/Risk Assessment showing that you/they have considered any risk that the new system has, and what you/they have done to either eliminate or mitigate (i.e. reduce) the risk. It should also contain how you are going to make the transition from the old system to the new, safely, and what training needs to be given to the staff.
There, that should give them something to think about!! (Gosh, this is a bit heavy for a Sunday morning.)
Good luck!
