View Full Version : Capped actuals
Has anyone out there actually experienced this yet? Surely it will detract from the leg you're flying so that you fill your paperwork in and get the receipts sorted.
If the drivers are detracted from the planning to ensure the i's are dotted and the t's are crossed where will it end? Will we end up flying after meal times only?
It's a short tail and fxxxing big dog.
See you down route.
6foottanker
3rd Apr 2006, 21:24
Awaiting guidelines, but as far as i am aware, the individual is responsible for their receipts, and as an imprest holder you are not required to do any of that stuff over and above the standard hotel receipts you used to do. The difference is that if someone has not spent their entitlement, you have to collect any unspent dosh. Someone else will address the receipt issue I guess.
What was wrong with the old system though?
Now I might have to spend some of my own hard earned cash on enebriation.....:uhoh:
MrBernoulli
3rd Apr 2006, 23:58
....'inebriation'..... don't they teach ANYTHING at school anymore?;)
Dan Winterland
4th Apr 2006, 05:15
No such thing as capped actuals in the airlines - as myself, Mr Bernoulli and Mike Jenvy will testify!
How's it going MrB?
BEagle
4th Apr 2006, 07:07
Nor in my line of business. Just send a monthly invoice with receipts and it's paid.
We have around 100 people in the company in Europe and elsewhere. Just 2 do admin - one of those is the finance director.
It's called trust.
peppermint_jam
4th Apr 2006, 07:15
So how long do you think it will be before people refuse to go on det because they "Can't afford it"?
As with any new rule the military bring in, it's just a matter of time beofre the groundcrew and aircrew alke work out new and cunning ways to 'frig' the system.
MrBernoulli
5th Apr 2006, 13:10
Dan W,
All is well. The company just pays the allowances and we spend them as we see fit. That could all change, of course. New boss is swinging his axe around but BALPA are not to be trifled with. There is a lot of dead wood that needs clearing out elsewhere in the company! 600 managers already turfed out - where do they hide them all?
exvicar
5th Apr 2006, 13:41
Dan, not much axe swinging going on at your previous employer. Plenty of room if you want to come back! No capped actuals here either.
fcbellio
5th Apr 2006, 14:28
I will be holding my first capped actuals imprest when i (hopefully) go west on friday, seeing as I missed the 20 minute brief held on station, I was hoping to find all the gen on here!!!
Vortex_Generator
5th Apr 2006, 15:24
I remember being told that you didn't get LOA with OSA because it was included in the OSA rate. Now that we are on capped actuals, do we get LOA as well?
Northern Circuit
5th Apr 2006, 15:26
The new GPC allows you to purchase your grub on the card which is handy.
The new GPC allows you to purchase your grub on the card which is handy.Providing that the establishment accepts plastic.
Ginseng
5th Apr 2006, 22:32
And only if you are paying for it along with your accommodation as part of a B & B or BB & D payment; i.e. only if you are eating in your hotel.
Regards
Ginseng
Dan Winterland
6th Apr 2006, 02:52
Ex-vicar, sounds appealing - especially after a day off kicking my heels in the exciting city of Kaohsiung, but I couldn't afford it. No capped actuals in the Fragrant Harbour either!
PS Good night out last week. I was a bit unwell off the back of the ferry going home. The Fragrant Harbour is a little less so!
BEagle
6th Apr 2006, 07:00
Too much sauteed spaniel in Kaohsiung, Dan?
Still, I bet it beats Cartoontown!
Northern Circuit
6th Apr 2006, 08:00
And only if you are paying for it along with your accommodation as part of a B & B or BB & D payment; i.e. only if you are eating in your hotel.
Regards
Ginseng
nope that aint true
I've used in in anger for a ruby
round the corner from the hotel
Ginseng
6th Apr 2006, 14:56
I didn't mean to imply that the card would'nt work, but that it may not be allowed to be used for that purpose under the existing regulations. Unless there has been a change that I haven't heard about:
Source: MOD Finance Instruction 05/04, 5th March 2004:
"The GPC cannot be used to pay for:
i. Petrol - when MMA is subsequently claimed.
ii. Any T&S for which an advance has been paid or a standing imprest is held.
iii. Any incidentals ........ .
The GPC can be used to pay for the following:
Service Personnel.
i. Receipted actual B&B or receipted actual DB&B elements of the hotel bill, where booking is made through CHBS. This may be subject to the Billback procedure in due course. Lunch and light refreshments cannot be purchased using the GPC as they are covered by specific allowances. (This last bit does not apply to Civilian Personnel)
ii. Up to £50 of the UK hotel bill when the booking is not made through CHBS. .......... .
iii. Receipted actual overseas B&B or receipted actual DB&B elements of the bill only where the booking is made through CHBS ..... (otherwise suject to a max of the appropriate ceiling for the area and spend on the GPC must not exceed this ceiling.)
Its true that none of this specifically addresses dinner not taken in the hotel where only B&B has been booked, so there is some scope for confusion. To be fair, I don't know the answer for sure - best to contact your GPC Manager for advice.
Regards
Ginseng
Northern Circuit
6th Apr 2006, 15:03
aye,
my GPC Manager specifically briefed we could buy food as long as we keep reciepts and dont go over the limits.
A guideline of half a bottle of wine
Most indian restaurants will give you a handwritten reciept -
so ......1 popadom and a case of cobra it is then:ok:
Ginseng
6th Apr 2006, 15:09
OK, but "food" could mean "food in your hotel". If lunch is off limits because it is covered by a specific allowance, the same argument would surely apply to dinner unless it is apecifically included in your accommodation booking. See my point? I'm not trying to be difficult just for the sake of it - really!
Regards
Ginseng
SubdiFuge
6th Apr 2006, 17:46
What can I spend on a lunch under the new system? Can't seem to find separate levels of actuals for individual meals, just the £21 daily cap.
StopStart
6th Apr 2006, 18:19
Ah, fcbellio :)
I expect to be given a large envelope full of US dollars tomorrow, as we head west, along with instructions on how to screw the system please.
See you there ;)
So here we are on capped actuals and the civil service have no cap on thier actuals, wonder who came up with this great idea. So £21 (DS)per day and £5 (IE) incidentals in the UK, wonder how far that will go. Full amount of hotel paid if booked through CHBS, but a maximum of £53 if not booked through CHBS. I wonder how much CHBS gets from each booking, as it sounds like they dont want you to book your own place.
Cant wait til i get my JPA password also, to see how much they've got wrong.
Ginseng
6th Apr 2006, 19:37
Lunch on its own is up to £4.20 in the UK.
Regards
Ginseng
Always_broken_in_wilts
6th Apr 2006, 20:10
Come on guys, there is huge scope here to "have a great time" on this fabtastic new system, just start thinking in true Ascoteer fashion:ok:
Taxi to and from the your hotel to go to dinner..............each!! Ching ching.
Obtaining a reciept for the your full capped actual stating food and soft drinks......... whilst drinking your body weight in beer, I mean how difficult is that going to be:E
3 minute phone call from your hotel room to the New Zealand speaking clock every day............:p
If you can't make this new fangled admin boll@cks work........you'r a girl:E
all spelling mistakes are "df" alcohol induced
Lowkey
6th Apr 2006, 20:56
Done one trip on new details so far. Arrived at destination, the rates sheet from the imprest office was obviously wrong as it would have only bought a cup of coffee on the daily allowance. Everyone therefore on proper actuals and not this capped c**p. On the bright side the GE's might start to eat joined up food downroute!!
Taxi to and from the your hotel to go to dinner..............each!! Ching ching.
3 minute phone call from your hotel room to the New Zealand speaking clock every day............:p
Rules state that Taxi's can only be used if a suitable eatery is not nearby. You taxi it from the hotel and every other crew eats in, you need to explain why.
3 minute phone call will get checked on. If it's receipted (i.e on your room bill) If they find it's not a friend or relative (which it states it should be) then best you have an excuse.
You can rip the p!$$ . . . . .but is the pension worth a few $ ?
ratty1
9th Apr 2006, 20:09
3 minute phone call will get checked on. If it's receipted (i.e on your room bill) If they find it's not a friend or relative (which it states it should be) then best you have an excuse.
It is only a 3 minute phone call upto your IE limit of £10.
Agreed.
Like I said, life down route isn't going to be the same with the new system, but not worth losing the job over a few quid.
fcbellio
13th Apr 2006, 20:20
Just got back from my first capped actuals route. Eaten more in a week than I would in a month, I'm desperate for a beer, need a new rucksack for all the paperwork I need to carry, 'briefed' to death the lads on what they can - or more to the point can't - buy, and in the dwang from the missus for not using my 12 free minutes to ring her!!!!
Oh - and thanks to whoever has been trawling Maccy D's for reciepts, lets just give the fun police the reason they were after to get the microscope out... - and it wasn't me, I prefer KFC.
fat albert
13th Apr 2006, 22:46
I still don't understand it......can you explain it again please? 4 Large Platters?
:}
Sadbloke
13th Apr 2006, 23:41
Wot R U all talking about? Flying Fast Jets since mid 80s & never been on actuals anywhere! Loadsa dets around bazaars - get a token handout and spend a huge amount of yr own wonga having a good time - thought that wuz how it worked? Perhaps I just did too well at BFTS & should have gone Truckin & obtained diploma in cadging allowances various!
Lara crofts pants
14th Apr 2006, 00:15
Yes indeed, you obviously did far too well.
BEagle
14th Apr 2006, 06:31
First tour on Vs, second on the 'toom...
On the f-4, went to Gut on a 4-5 day exercise. We were accommodated off-base, some way away. The Blunt Ones expected everyone to be bussed back in every evening to eat on base....
Slef plus truckie chum from the C-130 det cornered the ProjO and told him what he could do with that idea. After much robust discussion, it was agreed that we could do our own thing in the evening and receive the appropriate breakfast, lunch and dinner allowance but mustn't eat in the OM as that would then be contrary to the regs. Fair enough - off to accounts for a truck load of Dm, explained it to the chums and paid them, paid the lads (the Eng WO went all misty-eyed aabout the 'pay parades' of his youth), then told them there'd be a little paperwork to sort when we got back.
Had a great week -the FJ mates couldn't believe how they were normally shafted on their 'Dets', ending up paying through the nose even though they were entitled. Showed them the bit in the accounting blurb which stated that they were Command rules, not specific to a/c type. Hotel keeper in Gut was so amazed that the bill ws paid on time for once that he gave me a nice bottle of wine.
Got home, sat them down and made them fill out the (in those days) individual 6663s. Usual moaning, but they had no idea how to fill them in. Collected it all up, down to Accounts, all OK. Then a week or so later they all received a few quid more balancing payment.
Did anyone say thank you? Just the groundcrew lads. A certain VSO PPRuNer teasingly called me a truckie, but that was about all the thanks I got from the aircrew.
If you want to be shafted in the FJ world, feel free. But knowing your entitlement is hardly rocket science.
Sadbloke
14th Apr 2006, 22:56
Perhaps someone should sit us down one day and give us a little hour on what you can claim & when. Even issue a little gizzer that says if you divert to ... you are entitled to water allowances, taxis to yer jet, missed meals blah blah. Far more useful than the normal ground training on the operating pressure of the standby hyd pump et al. Being 'knowledgeable of yer entitlements' is all very well, but fer yer average fast jet Dude who cant even spell imprest, the allowances mystery is one of those matters that should be investigated after the myriad of other triv!